Facilities Coordinator

About Maximus

Maximus is a global organization that partners with national, state, and local governments to provide critical health and human services. With decades of experience designing, developing, and delivering innovative programs and comprehensive solutions, Maximus is driven by a mission to strengthen communities and improve the lives of the people we serve.

Position Overview

We are looking for a Facilities Coordinator for the Administration Department. The incumbent will be responsible for coordinating office repairs, scheduled maintenance, and day to day facility management issues with the building property management office and provide front desk coverage.

This a full-time office-based position in New York City.

Could this position be the right fit for you?

Position Summary

• Coordinates vendors: office product suppliers, movers, printing, office equipment, furniture suppliers, rental furniture, off-site storage and shipping for new office startups, project closures or ongoing operations
• Manages the Facility Help Desk for all service requests (i.e., create IDs, etc). Receives and assigns requests and follows-up on outstanding items
• Oversees project management activities for furniture installations and construction projects
• Assists in developing and maintaining department project plans
• Assists in recording, updating, and maintaining lease information

What You'll Bring

The ideal candidate will have 1-3 years of related experience, Computer literacy; ability to learn new software programs quickly and intuitively; excellent organizational, interpersonal, written, and verbal communication skills; ability to perform comfortably in a fast-paced, deadline-oriented work environment; ability to successfully execute many complex tasks simultaneously; and ability to work as a team member, as well as independently. Ability to lift and carry or otherwise move up to 30 pounds regularly/occasionally. Willingness to travel to other site locations as instructed

Pay Transparency

Maximus compensation is based on various factors including but not limited to a candidate s education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus s total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays, and paid time off. Compensation shall be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation.

Salary Range:

Minimum (USD): $17.78/Hour - Maximum (USD): $21.63/Hour

Job Description Summary

Job Summary

Essential Duties and Responsibilities:
- Plan, justify and coordinate job and work orders, schedules and projects for repair, alterations, cleaning, and equipment installation, considering prioritization for those which are considered of urgent or high value.
- Coordinate preventive maintenance, repair, and construction work to sustain safe and reliable operations.
- Monitor, track and provide administrative and support activities utilizing appropriate data management systems or web-based interfaces to enable processes, training, and documentation developed for safety, fire prevention, security, and emergency response.
- Attend meetings and working groups, and coordinate with various personnel and agencies, to accomplish facility work and logistics efforts.
- Manage Facility Management SharePoint site and update site with key information (e.g., shuttle time changes, building notices, etc.).
- Collect, act upon and resolve service requests, furniture projects, and other facility work orders.

Minimum Requirements:
- High School diploma or equivalent with 0-2 years of experience.
- May have additional training or education in area of specialization.
- Works on assignments that are routine in nature, with responsibilities easily learned on the job.
- Acquires job skills and learns applicable policies and procedures to complete routine tasks.
- Able to read, understand & perform assignments within prescribed guidelines.
- Communicates routine information in a clear and accurate way with internal & external contacts.

MAXIMUS Introduction

Since 1975, Maximus has operated under its founding mission of Helping Government Serve the People, enabling citizens around the globe to successfully engage with their governments at all levels and across a variety of health and human services programs. Maximus delivers innovative business process management and technology solutions that contribute to improved outcomes for citizens and higher levels of productivity, accuracy, accountability and efficiency of government-sponsored programs. With more than 30,000 employees worldwide, Maximus is a proud partner to government agencies in the United States, Australia, Canada, Saudi Arabia, Singapore and the United Kingdom. For more information, visit [Link available when viewing the job]

EEO Statement

EEO Statement: Active military service members, their spouses, and veteran candidates often embody the core competencies Maximus deems essential, and bring a resiliency and dependability that greatly enhances our workforce. We recognize your unique skills and experiences, and want to provide you with a career path that allows you to continue making a difference for our country. We re proud of our connections to organizations dedicated to serving veterans and their families. If you are transitioning from military to civilian life, have prior service, are a retired veteran or a member of the National Guard or Reserves, or a spouse of an active military service member, we have challenging and rewarding career opportunities available for you. A committed and diverse workforce is our most important resource. Maximus is an Affirmative Action/Equal Opportunity Employer. Maximus provides equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disabled status.

Pay Transparency

Maximus compensation is based on various factors including but not limited to a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment. Annual salary is just one component of Maximus's total compensation package. Other rewards may include short- and long-term incentives as well as program-specific awards. Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off. Compensation shall be commensurate with job duties and relevant work experience. An applicant's salary history will not be used in determining compensation.

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